GRADES, STUDENT RECORDS & TRANSCRIPTS

In this section

Student academic records are maintained by the Registrar in the Student Services Office at the Fort Morgan campus. Students may request changes to their academic records, request transcripts, and official transcript evaluations.

Grades, Grading & GPA

Only the credits accumulated and grade points earned at Morgan Community College are used in computation of semester (GPA) and cumulative Grade Point Averages (CGPA). A cumulative GPA (CGPA) of 2.0 is required for graduation.

Students can view final grades and transcripts on MyMCC.

Grading System

Courses are graded using either type A- F or S/U (Satisfactory/Unsatisfactory). The grading type and grading scale for each course is listed in the course syllabus. Other grade options are explained below.

CCCS ES 9-83

INVENTORY OF COMMON GRADING SYMBOLS
GRADE	DESCRIPTION	QUALITY POINTS
A	Excellent or Superior	4.00
B	Good	3.00
C	Average	2.00
D	Deficient	1.00
F	Failure	0.00
I	Incomplete	None
S	Satisfactory	None
U	Unsatisfactory	None
W	Withdrawal	None
AW	Administrative Withdrawal	None
AU	Audit	None

DEVELOPMENTAL COURSE GRADES
GRADE	DESCRIPTION	QUALITY POINTS
S/A	Satisfactory (A-level work)	None
S/B	Satisfactory (B-level work)	None
S/C	Satisfactory (C-level work)	None
U/D	Unsatisfactory (D-level work)	None
U/F	Unsatisfactory (F-level work)	None

TRANSFER COURSE GRADES (Not computed into GPA)
GRADE	DESCRIPTION	QUALITY POINTS
A*	Transfer Grade	None
B*	Transfer Grade	None
C*	Transfer Grade	None
D*	Transfer Grade	None
S*	Transfer Grade	None
TR	No Transfer Grade Listed	None

OTHER COURSE GRADES (Not computed into GPA)
GRADE	DESCRIPTION	QUALITY POINTS
CA	Grade Change Thru Appeal	None
CPL	Credit for Prior Learning	None
CNG	Conversion-No Grade	None

PLACEHOLDERS
GRADE	DESCRIPTION	QUALITY POINTS
R	Repeat Field	None
Z	Grade Not Yet Reported	None
SP	Satisfactory Progress	None

Calculation of GPA

Grades awarded for developmental courses [as defined by the Colorado Commission on Higher Education (CCHE) as Basic Skills courses] will not be included in a student's grade point average (GPA). Grading for developmental courses will utilize the Developmental grade mode (S/A, S/B, S/C, U/D, U/F). The credits will count toward earned and attempted credits. GPA's for term recognition such as President's List and Vice President's List will not include developmental courses in the calculation.

Course credits for which an Audit (AU) is earned will not count in Attempted Hours (AHRS) and Earned Hours (EHRS). No Quality Points (QPTS) will be assigned, and there will be no impact on either the Term GPA or Cumulative (CGPA).

CCCS Educational Services ES 9-81

Grade Changes

All grades reported to the Registrar by an instructor are entered upon the student's academic record. These grades are permanent and will be changed only in the case of a grading or reporting error by the instructor. Grade Change Authorization forms are available to instructors from the Student Services Office and must contain the instructor signature and Vice President of Instruction or Dean of Instruction approval along with a listed reason for the grade change. Students who feel a grade has been computed incorrectly should contact the instructor of record. Grade changes are only accepted until the 4th week of the following term. Students may not grieve a course grade.

Repeated Courses

Students may retake any course taken at MCC to improve their grade. After completing the repeated course, an automatic program will code the class as a "repeat course". The highest grade will be used in calculation of the GPA. Students should check with financial aid before repeating a course. Federal laws prohibit financial aid from paying for some repeat courses.

CCCS ES9-87

Repeat Course Limits

In order to increase retention and student success, the state system of community colleges has the following limits with regard to repeated courses.

The Following Guidelines Apply To All Students Taking Courses:

Student will be limited in the number of times that they can take the same course.
Certain courses are exempted from the repeat course procedure.
If a student has taken a course twice or more and attempts to register for the course an additional time, the student will not be able to register for other courses without needing an action plan or approval.
If an advisor does not feel that the registration is warranted, the student may appeal.
If a student has taken a course three times and wants to register for the course a fourth time, the student must appeal.

Repeated Courses and Financial Aid

Please check with financial aid before repeating a course. Federal laws prohibit financial aid from paying for some repeat courses. See the Financial Aid Section of the MCC Catalog for additional important information.

Repeated Courses on Academic Records/Transcripts and GPA

Each registration for the course and each grade received will be listed on the transcript. On the transcript, a notation will follow the course indicating that the course was repeated and designating whether the course will be included in the GPA. The highest grade will be used in the GPA calculation. In the event that the same grade is earned two or more times for a repeated course, the most recent instance of the duplicate grade will be included in the term and cumulative GPA. All other duplicate grades will be excluded from the term and cumulative GPA.

Repeated Courses and COF

All credit hours earned for initial and repeated courses will be deducted from a student's remaining College Opportunity Fund (COF) stipend eligible hours.

Repeated Courses and Application toward Certificates and Degrees

"Repeated" courses may be applied only one time to a certificate or degree, except for variable credit courses and designated courses that may be repeated for professional or personal development. Each institution will designate courses that may be "repeated" within program requirements.

Repeating Developmental Courses

Developmental courses are eligible to be repeated. All developmental courses will appear on the transcript. Individual colleges may choose to specify a limit for the number of times a developmental course may be repeated.

Repeated Courses Taken Prior To 2006

For courses taken prior to fall of 2006, the student or student's advisor will need to complete a 'Repeated Course form' for the GPA computation of the repeated course to be activated. For courses taken after fall of 2006, no form is necessary.

Repeated Courses and Degree Works

If the initial course received a grade that does not 'count' toward the student's program in the audit, the repeated course will not show in the audit until it is actually successfully completed and marked as a 'repeat course' at the end of the term. The advisor can make manual notations to the audit indicating a repeated course is being attempted.

View the full ES 4-87 Repeat Course Limit at: https://www.cccs.edu/wp-content/uploads/documents/ES487RepeatCourseLimits.pdf

Audit (AU)

By auditing a course, a student may participate in course activities, but does not receive a formal transcript grade. Students must indicate intent to audit a course at registration or by the deadline listed in the MCC Schedule of Classes for that semester. Audited courses are not eligible for the College Opportunity Fund (COF) stipend. Students will be responsible for the full in-state or out-of-state tuition. Audited courses do not meet the credit hour requirements for financial aid or veteran benefits and may not be applied to certificates or degrees.

-CCCS Education Services Council 11/28/2006

-CCCS Education Services Council 11/28/2006

The "AU" grade will continue to be included in the grading policy. Audit is a registration status in Banner. "AU" is automatically posted as the grade.

Students must choose the audit option by census date so that colleges can reconcile the COF file. Students need to be informed that the COF stipend cannot be used for "audit' courses. If students change to the audit status following initial enrollment they will be responsible for the entire in-state tuition, not just the student portion. Colleges may wish to consider suggesting the S/U grading option rather than audit because the COF stipend will be eligible for S/U courses but not for audit courses.

CCCS ES 4-83 https://www.cccs.edu/wp-content/uploads/documents/ES4-83_Audits.pdf

Satisfactory Developmental Course Grades (S/A, S/B, S/C)

These are satisfactory grades awarded only for developmental courses. The A, B, and C, indicate the level of satisfactory performance. These grades are not included in the GPA calculation. The course will count for attempted and earned hours.

Unsatisfactory Developmental Course Grades (U/D, U/F)

These are unsatisfactory grades awarded only for developmental courses. The "D" and "F" indicate the level of unsatisfactory performance. These grades are not included in the GPA calculation. The course will count for attempted credits, but will not carry earned credits.

Satisfactory/Unsatisfactory Grades (S/U)

The grades "S" (Satisfactory) and "U" (Unsatisfactory) will be assigned in the following courses:

Physical Education
Agriculture and Business Management program courses
Other selected courses if approved by an MCC Vice President of Instruction or Dean of Instruction

The satisfactory grade "S" is equivalent to a grade of "C" or better. The course will count in attempted and earned credits, but will not carry quality points. The unsatisfactory grade "U" is equivalent to a "D" or "F" grade. The course will count in attempted credits, but will not carry earned credits or quality points.

S/U Grading

Individual students will not be able to select the S/U grading option for a course that has been identified as a traditionally graded course when using the self-service features of Banner. A request for the S/U option may be submitted to the registration office. NOTE: If individual students are permitted by college procedure to choose an S/U option for a course, the college will build two sections of the course - one for the graded section and one for the S/U option.

College catalogs should identify the number of S/U credits that may be applied to a degree or certificate. No S/U course may be applied to the AA/AS degree with the exception of physical education courses. An "S" grade will indicate that the quality of student work in the course is equivalent to "C or better." "S" and "U" will count in attempted and earned credits, but ill not carry any quality points. Therefore, S/U grades will not be included in GPA calculations.

-CCCS Education Services Council Procedure ES 9-88 https://www.cccs.edu/wp-content/uploads/documents/ES-9-88-SU-and-PF-Grading-FINAL-APPROVED-093013.pdf

Transfer Grades

A grade of "C," "P," "S," or better is required for transfer. Transfer credit will not be awarded for courses with "D," "F," or "U" grades. Individual colleges may choose to grant an exception to this rule and accept transfer courses with a grade of "D" on a case-by-case basis. Transfer grades will be recorded with an "*" (asterisk) before the grade to indicate a transfer grade. TR is also a recording option for a transfer course grade. Transfer courses are not computed into the student's GPA.

CCCS ES 9-84 "D" Grades (Transfer and Applicability to Program Requirements) https://www.cccs.edu/wp-content/uploads/documents/ES9-84_Dgrades.pdf

Withdrawal Grades (Dropping a Course after the Refund Deadline/Census)

Withdrawal occurs when a student requests dropping a courses after the refund deadline (also referred to as census) for the term/course. The course will count in Attempted Hours (AHRS). Faculty is required to provide the last date of attendance for each student who is assigned this grade.

Withdrawal Grades (Student Initiated)

Students may initiate an official withdrawal from a course or courses at any time within the first eighty percent (80%) of the course length by dropping online after the refund deadline listed for the course in their MyMCC account or by completing a paper form.

Students who initiate a drop from a course or courses during the first 15% of a course will not have grades entered on a permanent academic record.
Students withdrawing from a course or courses after the first 15% of the course (refund deadline for a course), but within the first 80% of a course, will have a grade of "W" Withdrawal paced on their academic records.
Students can initiate their own withdrawal by requesting a withdrawal online on their MyMCC account or by completing a form in-person at the MCC Student Services office or MCC Centers.

Faculty Initiated Withdrawal of a Student/Last Date of Attendance

Faculty is required to provide the last date of attendance for each student who is awarded an "F" or "U/F" grade. In addition, if faculty assign a "W" Withdrawal grade, then last date of attendance is also required.

Administrative Withdrawal (AW)

An "AW" grade is assigned by the college when a student has been withdrawn administratively. No academic credit is awarded. The course will count in attempted hours.

Placeholders

SP - SATISFACTORY PROGRESS

This symbol is limited to certain approved courses that extend beyond the end of a normal 15-week semester. No academic credit is awarded until the course is completed.

Z - NO GRADE SUBMITTED

The symbol "Z" is a temporary grade entered by the Registrar when a grade is not received from the course instructor. This "Z" grade is replaced and credit is awarded upon the Registrar's receipt of the grade.

CPL - CREDIT FOR PRIOR LEARNING

A symbol of "CPL" indicates that the course and credits to which it is attached were awarded according to BP 9-42, Credit for Prior Learning.

CNG - CONVERSION NO GRADE

In the Legacy System, courses could exist on a transcript with no grade posted. The courses have been migrated to Banner with a symbol of "CNG" defined as "Converted-No Grade."

REPEAT FIELD

The Repeat Field on the transcript will be marked I-Include in hours and GPA calculation, E-Exclude from earned hours and GPA calculation, or A-Exclude from earned hours but count in GPA calculation.

Incomplete Grade (I)

The "Incomplete" grade is a temporary grade and is designed for students who because of documented illness or circumstances beyond their control are unable to complete their course work within the semester, but have completed a majority of the course work (defined as at least 75% of all course assignments and tests) in a satisfactory manner (grade "C" or better). If circumstances beyond the student's control prevent the student from completing a test or assignments at the end of the term, then it is the student's responsibility to initiate the request for an "Incomplete" grade from the instructor. The instructor will determine whether the student has a reasonable chance of satisfactorily completing the remaining course activities in a timely manner. In requesting an "incomplete" grade, the student must present to the instructor the documentation of circumstances justifying an "Incomplete" grade. The instructor will fill out the "Incomplete Grade Contract" which outlines the remaining requirements, deadlines, and other arrangements made between the instructor and student to complete the coursework. The instructor and student both sign the contract and the instructor submits the form to the Student Services Office. Student Services will send a copy of the signed "Incomplete Grade Contract" to the student. The instructor must then assign an Incomplete Grade on the regular grade roster in a timely fashion.

Incomplete Grade Contract must include the following information:

Student Name (F, MI, L);
Student ID#;
Course Number and Section;
Reason for assigning a grade of incomplete (statement of extenuating circumstances);
Work to be completed for removal of incomplete grade (instructor should be very specific including the work to be done and how the final grade is to be calculated);
What, when, and how assignments and tests will be submitted to complete the course;
The time period in which the work must be completed;
Evidence of completion of 75% of the semester coursework;
Instructor Signature and Date;
Student Signature and Date;

Students are encouraged to let instructors know, as soon as possible, if they are having difficulties with any part of the course. In the event that a student and instructor cannot reach resolution concerning an Incomplete, then the student should contact the Instructional Officer of the college, Vice President of Instruction or Dean of Instruction. Military personnel and emergency management officials who are required to go TDY in the middle of a term should contact their instructor for special consideration. Documentation of official TDY assignment is required and must be approved by the Chief Instruction Officer.

Incomplete grades which are not converted to a letter grade by the instructor after one subsequent semester (not including summer semester) will revert to an "F" grade. If the student would have earned a letter grade higher than an "F" grade without completing the work, faculty may submit that higher grade before the automatic conversion to an "F."

Grades Reported to the Registrar

All grades reported to the Registrar by an instructor are entered upon the student’s academic record. These grades are permanent and will be changed only in the case of a grading or reporting error by the instructor.

See Grade Changes

Address and Phone Changes

Students make personal information changes on MyMCC using their Student ID and password. (Students who are also employees of any CCCS Institution or participate in work-study must make their changes through the Human Resources Department.)

Name Changes to Academic Records

All requests for name changes to academic records, whether requested by a continuing, former, or readmitted student, must be accompanied by a copy of the legal document issued by the court or legal agency verifying the name change. The Student Services Office will keep a copy in the student’s file. Name changes cannot be done on the web. Students who are employees or participate in work study must contact the MCC Human Resources Department to make their name changes.

Preferred First Name on Class Rosters

CCCS has established procedures which would allow you, if you so desire, to use a different first name than your legal name on faculty class rosters. Preferred first name changes can be made by contacting the MCC's Office of the Registrar to complete the required form.

Social Security Number Changes to Academic Records

All requests for Social Security Number Changes/corrections to academic records, whether requested by a continuing, former, or readmitted student, must be accompanied by a copy of the corrected Social Security card. The Student Services Office will keep a copy in the student’s file.

Student Records Change form

Enrollment Verifications

Enrollment verifications at Morgan Community College are processed through the National Student Loan Clearinghouse after the 15-week term refund deadline has past, and periodically throughout the term. Enrollment verifications for insurance purposes (health, automobile, etc.) are handled through the Registrar’s Office.

Term Academic Honors

CCCS Colleges provide an opportunity for students to be recognized with Academic Honors, on a term-by-term basis. Students who qualify will receive a notation for that term on their official transcripts. Those who excel in their courses of study at Morgan Community College may qualify to be named to the MCC President’s List or Vice President’s List.

To be eligible for the president’s list, a student must:

Be classified as a full-time student for that term
Have a minimum of 12 semester hours of completed college level work (excludes developmental)
Successfully complete at the end of the semester the courses attempted
Maintain a term grade point average of 4.00

To be eligible for the vice president’s list, a student must:

Be classified as a full-time student for that term
Have a minimum of 12 semester hours of completed college level work (excludes developmental)
Successfully complete at the end of the semester the courses attempted
Maintain a term grade point average of 3.75-3.999

The President’s List and Vice President’s List is published after the end of the regularly scheduled fall and spring terms based on the information available at that time. (Term Honors are not awarded for summer semesters)

Academic Standing

Morgan Community College strives to enroll students in courses appropriate to their level of academic preparedness and goals as determined by mandatory assessment and academic advising. All MCC students are expected to achieve satisfactory progress as required by the Colorado Community College System (CCCS). Application of this policy is intended to be informational and not punitive. Through the CCCS Academic Standing (AS) Procedures, students will be informed when they are not making satisfactory academic progress.

CCCS Academic Standing Procedure

APPLICATION

For students who have completed fewer than 9 credit hours, the college will monitor satisfactory progress through an Academic Alert process. These students are not subject to Academic Standing.

Academic Standing applies to all students who have completed 9 or more credits at a CCCS college, regardless of the number of term credits they attempt from that point forward. Academic Standing shall be applied consistently and uniformly within each CCCS institution. All colleges will determine Academic Standing following the posting of the majority of term grades for each semester. Students placed on probation or suspended will be notified of their status. Suspended students will not be allowed to attend any CCCS college in the subsequent semester/s unless an appeal is approved. Academic Standing status will be noted on the advising, official, and unofficial transcripts. The Academic Standing of a student is not specific or limited to the home institution; it does impact a student’s enrollment at other CCCS colleges.

PRINCIPLE

Designates a practice for measuring and notifying students of their academic standing.

GUIDELINE

Recognizing the value of measuring academic progress for all students, the Colorado Community College System (CCCS) has established the following practice and procedures for measuring and notifying students of their academic standing. This procedure is intended to be informational and helpful, but also establishes clear standards of academic progress that must be met and maintained in order to be a successful student in our colleges. CCCS colleges are encouraged to devise and implement appropriate Academic Alert strategies early in the term to assist students who are experiencing academic difficulties. A student’s academic standing at one college will impact academic standing at another CCCS college.

PRACTICE STANDARDS

Only college level classes will be used to calculate term and cumulative GPA's. This includes summer term courses.
Only courses taken "in residence" will be used for this procedure; "In residence" means taken at the student's home institution. Courses taken elsewhere and transferred in do not apply. The GPA calculations for this procedure may not match those used for financial aid purposes or athletic eligibility.
Cumulative Grade Point Average will be abbreviated as CGPA.
Term Grade Point Average will be abbreviated as TGPA.

DEFINITIONS

Initial Standing

Student has completed fewer than 9 cumulative credit hours with a CGPA => 2.00 for all classes completed.

Academic Alert

Student has completed fewer than cumulative 9 credits with a CGPA < 2.00 for all classes completed.

Good Standing

Student has completed at least 9 cumulative credit hours and has a CGPA > 2.00 for all classes completed.

Probation

Student has completed at least 9 cumulative credit hours and has a CGPA < 2.00 for all classes completed.

Returning to Good Standing

By the conclusion of the Academic Probation term, the student must raise their CGPA to at least 2.0. If this condition is met, the student returns to Good Standing.

Probation (Continuing)

If a student on Academic Probation earns a TGPA of at least 2.00 for all classes completed during the term, but fails to raise their CGPA to at least 2.0 for all classes completed, the student will be allowed to attend the next term, but will remain on Academic Probation.

Suspension

If a student on Academic Probation earns a TGPA of less than 2.0 for all classes completed, the student will be suspended and will not be allowed to enroll at any CCCS college for the next term, excluding summer term (as summer term may not be used as a "suspension term").

SUSPENSION RULES

Summer term may not be used as a "suspension term."

Summer term may not be used to remediate (improve) the GPA. If a student wishes to enroll for summer term after being suspended, they will need to follow their home institution's process.
Initial suspension is for one term, excluding summer term.
A second suspension is for two terms, excluding summer term.
If a student, who has served the suspension time for initial suspension or second suspension, wishes to return, the student will be allowed to re-enroll only after meeting with an academic advisor at the CCCS college that the student wishes to attend. The student will be place on Academic Probation.
A third suspension is for two full years, or 4 academic terms excluding summers.
If a student, who has served the third suspension time of two years, wishes to return, the student must meet with an advisor from the CCCS college the student wishes to attend in order to get their suspension hold removed.

SUSPENSION APPEALS

Students may appeal their suspension based on procedures developed by their home college or the CCCS college they wish to attend. At a maximum, students may appeal to their home college and to one other CCCS college of their choice.
If the student's suspension appeal is approved, the student will be placed on Academic Probation
If the student's suspension appeal is not approved, the student may be dropped from all courses registered for in upcoming terms at their home college. Students are ultimately responsible for their enrollment and need to check their enrollment schedule for accuracy.
The student needs to check with their home college regarding enrolling for summer term classes.

Credit Completion Progress Standard

APPLICATION

For students who have attempted fewer than 9 credit hours, the college will monitor credit completion through an Alert process. These students are not subject to the Credit Completion Progress guideline.

Credit Completion Progress standards apply to all students who have attempted 9 or more credits at a CCCS college, regardless of the number of term credits they attempt from that point forward. Credit Completion Progress standards shall be applied consistently and uniformly within each CCCS institution. All colleges will determine Credit Completion Progress standards following the posting of the majority of term grades for each semester. Students placed on warning 1, warning 2 or warning 3 will be notified of their status. Credit Completion Progress status will be maintained in the student information system. Students placed on a warning status will be notified vie their college portal. Colleges may choose to notify students of their status via other methods as well. The Credit Completion Progress status of a student is specific to the home institution and does not impact a student's enrollment at other CCCS colleges.

PRINCIPLE

Designates a practice for measuring and notifying students of their credit completion rate.

GUIDELINE

Recognizing the value of credit completion for all students with regards to retention, transfer and credential attainment, the Colorado College System (CCCS) has established the following practice and procedures for measuring and notifying students of their credit completion progress. This procedure is intended to be informational and helpful, but also establishes clear standards of credit completion progress that must be met and maintained in order to be a successful student in our colleges. CCCS colleges are encouraged to devise and implement appropriate Alert and Retention strategies with regards to credit completion progress.

PRACTICE STANDARDS

Credit Completion Progress: Will include all credit bearing classes (developmental and college level) and will be used to calculate the percent of attempted credits passed. This includes summer term courses.
Only courses taken "in residence" will be used for this calculation. "In residence" means taken at the students home institution. Courses taken elsewhere and transferred in do not apply. The credit completion rate for this procedure will not necessarily match those used for financial aid purposes or athletic eligibility.
Grades considered to be passing when computing the percent of attempted credits passed are as follows: A, B, C, D, S/A, S/B, S/C, and S.
Grades considered to be failing when computing the percent of attempted credits passed are as follows: I, F, U/D, U/F, W, and AW.
Course Completion Rate is calculated by dividing the total attempted credits by the number of credits successfully completed as per the definitions above.

DEFINITIONS

Initial Standing

Student has attempted fewer than 9 cumulative credit hours will not be assessed for credit completion.

Good Standing

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of at least 50%.

Warning 1

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the first time.

Warning 2

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the second time.

Warning (Continued)

If a student on Credit Completion Probation passes 50% or more of their attempted term credits, but fails to raise their cumulative completion rate to 50%, they will be allowed to continue the next term, but will remain on Credit Completion Probation.

Warning 3

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the third time.

WARNING RULES

Students on Warning 1 will receive a communication regarding their credit completion status and will be given information on resources, best practices, etc.

Students on Warning 2 will receive a communication regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor.
Students on Warning 3 will receive a communication regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor. The college reserves the right to limit the number of credit hours that the student may take when a student is on Warning 3 status.

CCCS ES 4-88 Credit Completion Progress Standard
Approved: April 2013; Effective: Summer 2014; Revised: March 2014

GPA Computation for Academic Probation and Suspension

Only credit hours earned at Morgan Community College will be used in determining academic probation, suspension, and dismissal. Courses receiving "S", "U", "I", "W", "AU", or "Z", grades will not be considered when determining the probationary status of a student, nor will they be computed into the cumulative GPA (CGPA).

Academic Renewal

Academic Renewal is a program designed to provide students with the opportunity to have prior poor academic standings reconsidered, after a time of absence. Through this program, students can have a good chance to succeed without previous poor academic performance holding them back. In order to qualify for the Academic Renewal program, the following criteria must be met:

A maximum of 30 hours can be excluded from the GPA.
Courses and grades approved for Academic Renewal remain on the transcript but are excluded from the GPA calculation/s.
Academic Renewal apples to D and F grades only.
In order to apply for Academic Renewal, students must wait a minimum of 2 academic years from the last term being considered for Academic Renewal. (Students must be out of school for 2 years before being eligible)
Students must be enrolled and have completed at least 6 hours with a 2.0 term GPA to be awarded Academic Renewal. For a Reverse Transfer Degree only, the student may fulfill this requirement by demonstrating enrollment in at least 6 credit hours with a 2.0 term GPA during the last semester of attendance at the four year institution.
Students can only apply for Academic Renewal once, and it is not reversible.

CCCS ES 4-82 Academic Renewal

Approved October 1, 2005; Effective Summer 2013; Revised Spring 2013

Transferring Credit to MCC from Other Institutions

If a student plans to complete a degree or certificate with applicable transfer credit, an official transcript must be sent to the College.

APPLICATION

This guideline applies to the state system of community colleges.

PRINCIPLE

Designates the requirements for transferring credits to a Colorado Community College System (CCCS) College. This procedure also addresses the transfer appeals process.

GUIDELINE

The transfer of academic credit to the college is governed by the following policies and procedures:

Courses accepted in transfer MUST match the content and meet or exceed the rigor of the accepting institution as determined by the professional judgment of the transfer evaluator or department chair.
Transfer credit is accepted as specified by legislated and Colorado Community College System (CCCS) articulation agreements.
The college may examine credits to ensure that the content is not outdated or obsolete. Please note that some courses that are more than 10 years old may not be transferable. In addition, courses must be no more than 7 years old for some health programs (please check with the department).
Courses will be evaluated against the Colorado Community College Common Course Numbering System (CCCNS).
The official transcript will include courses taken at the institution and those transfer credits requested by the student.
Courses will be transcripted with CCCNS course number, title, prefix and the number of credits awarded by the transferring institution.
Grades for transfer courses will be recorded in Banner and show on the official transcript.
Prerequisite courses below the 100 level will not be accepted in transfer and will not appear on the transcript, but will be noted in the student's record.
A grade of "C" or higher, "P", "S" or better is required for transfer. Transfer credit will not be awarded for courses with "D", "F" or "U" grades. Individual colleges may choose to grant an exception to this rule and accept transfer courses with a grade of "D" on a case-by-case basis. Additionally, some schools only accept a "P" or "S" grade if it is shown to be equivalent to a grade of "C" or better.
Credits earned at the home institution with a grade of "D" may be applicable to a degree or certificate as determined by the program.
There is no limit to the number of credits that may be transferred. However, 45 transfer credits is the maximum number of credits that can be applied towards a degree. A minimum of 25% of the credits applied to a degree or certificate must be earned at the home institution.
Upper level courses can be accepted in transfer IF the course can be equated to a course in CCCNS.
Elective courses that do not equate to a CCCNS course will be listed with the appropriate prefix, numbered as 999 and include "Elective" with a colon and then an entry to describe the course content. If no appropriate prefix is included in the CCCNS then the elective course will be given either the prefix TRN for Transfer Elective or CTE for CTE (Career and Technical Education) Elective. The course number will be 999 and the title will include a colon and an entry to describe the course content.
Credit for prior learning, standardized tests and portfolio credits will be accepted as determined by the CCCS Guide to Credit for Prior Learning.
Transfer courses that have the Guaranteed Transfer (GT) designation will be noted as GT courses. If the course is not present in the CCCNS then it will be transcripted with the prefix GTP for GT-Pathways, the applicable GTP course number, and the course title that matches the GT designation, eg., CO1, AH3, MA1, etc.
Transfer credits will be awarded as governed by CCHE (Colorado Commission on Higher Education) and State Board policies and System President Procedures.
Quarter hours and other non-standard credit hours that are accepted in transfer will be converted into semester credit hours.

TRANSFER APPEALS PROCESS

Consistent with the requirements of the Colorado Commission on Higher Education, CCCS Colleges have established a Transfer Appeals Process. Based upon the initial transcript evaluation of transfer credits completed, a student may appeal:

A decision regarding the transferability of a specific course(s);
A decision regarding the placement of a specific course(s); or
The college's failure to provide a transcript evaluation within the designated 30-day calendar period.

Further information and a detailed list of transfer and appeal guidelines can be found in the established appeal process.

-Approved by CCCS Education Services Council

(ES 9-82 effective Fall 2013 Rev. Summer 2013)

CCCS Student Transfer Appeals policy (approved June 2, 2005) can be found at:

https://www.cccs.edu/current-students/transfers-articulations/student-transfer-appeals-policy/

Foreign Transcripts

Transcripts from colleges and universities outside the United States must first be evaluated course-by-course by an approved evaluation service. Approved evaluation services can be found at: http://www.naces.org/members.htm.

Transcripts must then be sent to MCC directly from the evaluation services. MCC will then determine the award of credit applicable to the degree or certificate you plan to pursue. You will receive notification when the results are available for you to review.

Transcript Evaluation

The Registrar’s Office and/or Transcript Evaluator will review official transcripts and evaluate the credits that apply to the student’s current declared program of study. The student will receive an official notice that the evaluation has been completed along with instructions on how to see which courses apply to their MCC program of study. The Registrar will only accept official transcripts sent directly from the granting institution to Morgan Community College. Any other transcripts received, (e.g.: those opened by the student or which have gone through the student’s hand in some way, those faxed, emailed, etc.) are not considered official transcripts and will not be evaluated. No evaluation will be done on transcripts received for non-admitted students or students who are undeclared. If the student changes a program of study, and wishes re-evaluation of transcripts, the student should notify the Registrar’s Office in writing of the request to have transcripts re-evaluated toward the new program. Only those courses which apply to the student’s current program of study will be evaluated.

Official transcripts covering a student’s previous secondary and college education submitted to the College as part of the admission procedure become part of the official file and cannot be returned to the student. The College does not issue or certify copies of transcripts from other institutions. Transcripts, documented military experience and testing scores of approved programs are evaluated in accordance with College policy. The acceptance of this credit is documented on the College transcript.

Transcripts and Transferring MCC Credits to Other Institutions

Transcripts of MCC college course work are available from the Registrar’s Office by student request at any time via the web. Alternatively, students may send a letter in writing, or visit the college in person to complete the required form. Transcripts of courses taken and grades received will be sent to the institution or organization or individual of the student’s choice. Official transcripts will NOT be released for students with financial obligations to the College or any other CCCS institution.

Transfer from MCC

Students who attend Morgan Community College with the intention to transfer to a four-year college or university should familiarize themselves with the general education requirements of that other institution. While graduation requirements may vary, it is ordinarily easy to transfer from one Colorado institution to another if a student’s planning is solid and grades are acceptable. MCC strongly recommends that transfer students seek assistance from an academic advisor to plan a transferable curriculum.

Transfer Agreements

Transfer agreements have been established in certain programs to facilitate transfer of Morgan Community College credits to other institutions. Agreements include articulation procedures as well as course equivalency lists. The Guarantee Transfer (GT) agreements assure transfer of credit once a specific curriculum has been satisfactorily completed. Students interested in transferring under an articulation agreement should discuss their plans with their academic advisor early in their studies. Transfer of credits to institutions not listed above is possible, however each situation must be evaluated separately by the Registrar or Departmental Head of the receiving institution.

See http://www.morgancc.edu/get-started/transferring/
Also see Degrees & Certificates for details of Transfer Agreements and requirements

Also see Transfer Agreements with Other Colleges

Guaranteed Transfer Program for General Education Courses in Colorado (gtPathways)

To facilitate the transfer of general education course credits from one state college to another, Colorado developed a statewide guaranteed transfer (GT) program (gtPathways Planning Guide)* and a statewide transfer policy. gtPathways applies to all Colorado public institutions of higher education. There are more than 300 lower-division general education courses in 20 subject areas approved for guaranteed transfer. Courses are approved periodically and apply as of the date they were approved (please note effective term). GT courses are noted in the course descriptions by a statement, and their GTxxx designation. Courses without the GT designation are not guaranteed to transfer; however, some may transfer depending on the student’s program of study and the decision of the receiving institution. Students should consult with their advisors when selecting courses for transfer.

gtPathways link: for a list of all gtPathways Courses and the gtPathways General Education Curriculum

Transfer Degrees link: for a list of all CCCS Degrees with Designation (and other agreements) for guaranteed transfer of AA or AS degrees to Bachelor's degree programs at Colorado public institutions of higher education.

After starting your higher education at any public college or university in Colorado, and, upon acceptance to another, you can transfer up to 35 to 37 credits of previously and successfully (C- or better) completed GT general education coursework toward the general education core graduation requirements. Please note that statewide articulation agreements for the following professional degree programs prescribe specific general education courses and degree requirements: business, early childhood, elementary education, engineering, and nursing.

Check with the school you wish to attend about which credits will transfer beyond any that are guaranteed by the GT transfer program or a statewide articulation agreement.

Statewide gtPathways List of Approved Courses

Colorado Community College System approved gtPathways courses are listed and updated as new courses are approved.

See http://highered.colorado.gov/academics/transfers/gtPathways/curriculum.html

gtPathways Course Equivalents at All Colorado Public Colleges and Universities

Colorado’s gtPathways is a set of general education courses that the State of Colorado guarantees to transfer to other Colorado public colleges and universities. Receiving institutions in Colorado shall apply guaranteed general education courses to a student’s general education or major requirements. Approved courses in gtPathways are not based on course equivalencies but meet content and competency criteria.

For a comprehensive list of course equivalents go to: http://highered.colorado.gov/academics/transfers/gtPathways/Curriculum/Courses.aspx

"D" Grades (Transfer and Applicability to Program Requirements)

"C" or better grades will be accepted in transfer. Individual colleges may choose to transfer "D" grades on a "case-by-case basis." Individual colleges will determine by program whether a "D" grade may be used to meet degree or certificate requirements.

ES 9-84

Effective Fall 2013; Revised Summer 2013

Colorado Community College Numbering System (CCCNS)

The Colorado Community College System (CCCS) has adopted a common course numbering and common competency project to improve student transfer and to ensure curriculum quality across the Community College System. The project is designed assist in student course transfer within the Community College System and to Colorado four-year colleges. See the Catalog Addendum for updates, CCCS provides an electronic addendum to the Colorado Community College Numbering System (CCCNS) at: https://erpdnssb.cccs.edu/PRODCCCS/ccns_pub_controller.p_command_processor

Student Appeals Policy (Transfer Appeals)

In the event you are denied transfer credit after having met the above requirements, please contact your community college transfer advisor for policies and processes. The complete text of the policy can be found at:

https://www.cccs.edu/current-students/transfers-articulations/student-transfer-appeals-policy/

60 + 60 Transfer Plan

If you are transferring from a two-year school to a four-year school, you may be entitled to additional guarantees. If you complete an Associate of Arts (A.A.) or Associate of Science (A.S.) degree, 60 credit hours of your A.A. or A.S. degree are guaranteed to transfer to a Colorado state four-year school, once you are accepted for admission. And, you should be able to finish a Bachelor of Arts or Bachelor of Science degree within another 60 credit hours. This is called a 60+60 Transfer Plan.

If you are accepted at a Colorado state public higher education institution and GT credits do not transfer as meeting graduation requirements, you may file a student appeal to resolve the problem. Additional information is available at the CCCS website.

The A.A. or A.S. degree will transfer to Colorado public four-year colleges and universities liberal arts and science degrees if you:

Complete your A.A. or A.S. degree including 35 credits state-guaranteed (gtPathways) general education courses, and
Earn a "C" grade or better in each course

Then at least 60 hours of your A.A./A.S. degree will transfer completely, upon admission, to a baccalaureate liberal arts and sciences major in Colorado’s public four-year institutions.* You are guaranteed to be able to finish your liberal arts and sciences baccalaureate degree with another 60 credit hours.

*See your transfer advisor as soon as possible for a list of applicable degrees. Articulation agreements exist for teacher education, business, and engineering that specify which lower-division credits are needed. Please see an advisor.

Credit earned for prior learning, Advanced Placement, correspondence courses, CLEP and other tested-only credit may not apply. The institution to which you transfer will evaluate these credits according to its own policies.

For more information, go to highered.colorado.gov/academics/transfers/students.html

Reverse Transfer (Degree Within Reach)

Degree Within Reach is the state of Colorado’s way of describing “reverse transfer,” a new process allowing students who have transferred from a Colorado community college to a Colorado university to combine credits from both institutions and apply them towards an associate’s degree.

If you are a transfer student, this means you can complete the associate’s degree you started at your community college while still working toward your bachelor’s degree. You could be eligible even if you left a four-year institution before earning any degree.

Current and former students who transferred since summer 2012 from a Colorado community college to one of the participating four-year institutions could be eligible.

Students who completed some college but who have not yet attained a degree may be eligible for an associate's degree if they meet the following criteria:

The student has completed 15 credit hours at a community college in Colorado;
The student has a minimum of 70 credit hours, including coursework at the four year institution;
The student has completed those 70 credit hours within 10 years of enrollment at any institution;
The student's completed credit hours meet the requirements for an Associate of Science, Associate of Arts or Associate of General Studies, to be determined via degree audit at the community college;
The student has not requested that their data be withheld at either institution

-Approved CCHE Policy SECTION I PART L 8.05 - April 11, 2014

For more information see https://degreewithinreach.wordpress.com/

REVERSE TRANSFER RESIDENCY

In order to award Reverse Transfer Degrees to non-active students, a residency must be assigned to the term that the degree is awarded.

When awarding a Reverse Transfer Degr4ee to a non-active student, colleges will use the last known residency for the student as listed in our student information system (Banner). This practice will not impact tuition classification as the student will have a registration hold placed on for the award term and made inactive for the term after.

ES 4-86

Approved Fall 2012; Effective Fall 2012; Revised Spring 2013

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2019-2020 Academic Catalog w/Addendum