TUITON, FEES, PAYMENTS, & REFUND POLICIES
Tuition and Fees
Tuition and fees are established by the State Board for Community Colleges and Occupational Education (SBCCOE) and are subject to change without notice.
For a complete list see http://www.MorganCC.edu/admissions/tuition-and-fees
Payment Policy
Tuition, fees, and other charges are to be paid at the time of registration or by 5:00 p.m. the Monday two weeks before the first day of the semester, regardless of the start date of the course(s) for that semester. Payment for enrollment after that day is due within 24 hours.
If full payment is not made, students may be dropped from all enrolled courses and other students will be allowed to enroll in the vacated spaces. Financial Aid students who do not have their financial aid complete by these deadlines, or non-financial aid students who are unable to pay by the deadlines should contact the MCC Accounting Office if they are interested in the deferred payment plan.
If the student is not planning to attend MCC, he/she must log on to his/her student account at MyMCC and drop the classes by the published add/drop date for the course. Even though MCC intends to drop students for non-payment, the College cannot guarantee the classes will be dropped for unpaid accounts. Students are responsible for dropping courses even if they do not pay on time and will be responsible for any balances owed for classes that were not dropped.
See Payment Policy, Refund Policies, Deferred Payment Plan and Tuition Classification for additional information regarding tuition, fees, refunds, and rules regarding how a student is determined to have in-state status at a Colorado college
Financial Obligations of Students/Payment Due Dates
Financial obligations are due and payable to the College when incurred and are payable on the established dates. An authorized third-party may be billed for tuition and fees, however ultimate responsibility for payment remains with the student. Students who are financially obligated to MCC – whether through a student loan, a third-party promise-to-pay, outstanding deferred payment, or failure to account for college property in their possession (including library materials) – are not issued an official transcript, diploma, nor allowed to register again at MCC nor at any CCCS college until payment is made.
Financial Aid Students and Payments
Financial aid students who have not submitted complete financial aid applications two weeks prior to the beginning of the term must make payment arrangements with the Accounting Office. If sufficient financial aid has not been awarded to cover the cost of tuition and fees, students must then pay 50% of all tuition and fees by the tuition payment due date, and follow the deferred payment plan for the balance (including the payment of a processing fee at that time.)
College Opportunity Fund (COF)
The state of Colorado pays a portion of the total cost of higher education for Colorado residents attending Colorado public institutions for their undergraduate degrees. Students must request the state-pay portion of their tuition, but they only need to apply once. Students must authorize the use of funds at each school attended. At Morgan Community College, students can authorize COF through MyMCC.
To Enroll In COF
Applicants will need a Social Security number or alien registration number and must provide one of four types of identification:
- Colorado driver's license or Colorado Identification card
- U.S. Military card
- U.S. military dependent ID card
- U.S. Coast Guard Merchant Mariner card
How the College Opportunity Fund Works
- Eligible residents sign up at the COF Web site.
- When students register for classes, they must authorize which classes they want their COF stipend to pay for individually - or they can give a lifetime authorization.
- Students apply for COF funds through the Student Tab on MyMCC.
- Once Morgan Community College receives COF confirmation from the Colorado Department of Education, the student account is credited with the COF stipend.
The information provided on the COF application will be verified by the Colorado Department of Education.
The State of Colorado historically subsidized higher education for in-state students by giving money directly to the colleges. In 2004 the Colorado legislature enacted a law establishing the College Opportunity Fund (COF). Under this law, the State gives a stipend to Colorado resident students who apply for it and sends the stipend directly to the student’s account at the institution the student designates. The COF stipend appears as a credit on the student’s tuition bill. Students create a lifetime COF account by going to the MCC website home page www.MorganCC.edu and clicking on the COF icon and following the steps listed. Thereafter, each semester a student registers for college courses the student specifies which college will receive their COF stipend. The stipend amount will appear as a credit on the student's tuition bill each semester.
- The College Opportunity Fund (COF), created by the Colorado Legislature, provides a stipend to eligible undergraduate students. The stipend pays a portion of the total resident tuition when a student attends a Colorado public institution or a participating private institution.
- Qualifying students may use the stipend for eligible undergraduate courses. The stipend is paid on a per credit hour basis to the institution at which the student is enrolled. The credit-hour amount will be set annually by the Colorado General Assembly.
- Concurrent Enrollment students are eligible for COF regardless of their tuition classification (Colorado resident or non-resident) and are exempt from HB 1023 up to age 21. All Concurrent Enrollment students must apply for the College Opportunity Fund. Once students are no longer Concurrent Enrollment students they are subject to COF qualifying student definitions and HB 1023 requirement
Institutional COF Waiver
Students who have used their 145 lifetime COF credit hours funding may be eligible for a one-time, one-year institutional waver. Students who wish to initiate the waiver process should send a written request to Student Services requesting the waiver.
And/or
The College will periodically run a list of COF errors and while working those errors if it is determined that a student has reached their maximum COF funded hours we will automatically grant a one-time, one-year institutional waver for those student who qualify. A letter will be sent to those students notifying them that an institutional waiver has been granted. If the student wishes to decline the automatic institutional waiver they must do so in writing within the time frame outlined in the letter.
CCHE Waiver
If you exceed this institutional waiver and still need eligibility and have earned your bachelor’s degree you may qualify for an additional 30 credits for Post-Bachelor work (if eligible). Please submit an official transcript verifying the receipt of the bachelor’s degree. Or if you need eligibility to complete your undergraduate education, you may apply directly to the State of Colorado for a commission waiver. Waiver forms and instructions are available on their website at http://highered.colorado.gov/Finance/COF/.
Deferred Payment Plan
The college provides a deferred payment plan for tuition and fees. With a deferred payment plan, students can pay tuition and fees with an initial down payment and two installments. (Books and supplies may not be deferred.) Any enrolled student who has not abused the deferred payment terms in a prior semester or has not been sent to collections is eligible to use a deferred payment plan.
Requirements include:
- A minimum down-payment of 50% paid by the Monday two weeks before the first day of the semester;
- Completion of an electronic application for the deferred payment plan; the electronic form can be found on MyMCC.
- Must have a checking or savings account or debit or credit card (as all installment payments are made electronically); AND
- A $35 processing fee (non-refundable) as well as the down-payment will be automatically deducted from checking or savings account or credit/debit card upon completion of the deferred payment plan application process.
- It is the student's responsibility to notify the Accounting Office of any changes to his/her account, including but not limited to new enrollment, dropped/cancelled classes, approved financial aid and/or any other additional payments on the account.
| DEFERRED PAYMENT PLAN POLICIES & INSTALLMENT |
Payment of balance in
TWO equal installments as follows: |
| Fall Semester |
October 5 & November 5 |
| Spring Semester |
March 5 & April 5 |
| Summer Semester |
July 5 (1 installment) |
NOTE: If a student drops/withdraws from courses after the refund deadlines, he/she is still responsible for completing deferred payment plan payments.
Refund Policies
Refunds for Dropped Courses
Students must officially drop college courses by accessing their MyMCC student account or by processing the required form in the Student Services Office or MCC Centers on or before the refund deadline for the course. Students completing the proper steps may be eligible for a refund of tuition and fees.
100 percent (100%) of tuition and fees (except the deferral fee) are refunded if a student drops courses before the refund deadline period for the course. The refund deadline is calculated as 15 percent (15%) of the instructional days for the course. No tuition and fee refunds are granted after the refund deadline. Exceptions to the Institutional Refund Policy should be referred to the Controller.
Refunds for payments made by credit card are refunded back to the credit card. All other refunds are processed based on the student's BankMobile Refund Choice.
Financial Aid Students: If you drop or withdraw from courses you may have to repay financial aid. Information about repayment of Title IV funds and refunds is listed in the Financial Aid Section of the catalog.
Refund Policy for Drops after Drop/Refund Deadline (Withdrawals)
Students must officially withdraw from college courses by processing their withdrawal online or by completing the required form in the Student Services Office or MCC Centers during the stated withdrawal period. Each student’s course schedule lists the drop/refund deadline and the withdrawal deadlines by course. Students who drop course(s) or request withdrawal from course(s) after the drop/refund deadlines but before the listed withdrawal deadline are graded with a withdrawal "W" grade and are not eligible for any refund. The advantage to requesting a withdrawal as opposed to failing a course by nonattendance is that the "W" grade is not computed into the student’s overall GPA.
Financial Aid Students: Dropping or withdrawing from course(s) may require you to repay financial aid. Information about repayment of Title IV funds and refunds is listed in the Financial Aid Section of the catalog.
Refund Policy for Canceled Courses
Occasionally the college must cancel courses due to enrollment numbers, instructor issues, etc. The college will automatically process the drop for students registered for courses which are canceled. 100% of paid tuition and fees is refunded for any course canceled by the college.
Refunds for payments made by credit card are refunded back to the credit card. All other refunds are processed based on the student's BankMobile Refund Choice.
Financial Aid Students: Canceled courses may require re-payment of financial aid. Information about repayment of Title IV funds and refunds is listed in the Financial Aid Section of the catalog.
Tuition Credit and/or Late Withdrawal Appeal Information for Extraordinary Circumstances Only
The Extenuating Circumstance Appeals Committee may approve a late withdrawal and/or tuition credit for emergencies that exist beyond the students’ control preventing compliance with the established drop and withdraw deadlines for the course.
Appeal guidelines
• The appeal reason must meet
all of the below criteria:
o The circumstance must be severe enough that it caused you to miss a significant number of class sessions or class assignments.
o The circumstance must be something that occurred after the deadline to drop your class for a refund or to withdraw from the course.
o The circumstance must be something that was beyond your control or choice.
• Appeals must be submitted no later than the semester after the semester being appealed (for example, an appeal for the Fall 2018 semester must be submitted by the end of the Spring 2019 semester).
• Repeated appeals for the same reason or circumstance will not be considered.
• You must be able to provide appropriate documentation supporting your appeal.
• If an appeal is denied, a student may request to have the appeal reconsidered by the committee, only if the student can supply additional documentation to support the extenuating circumstance. When a second review is requested, the decision made by the committee is final.
Appeal reasons
•
Medical emergency is a severe medical illness or serious injury that involves either the student, an immediate family member (spouse, children, and parents), or a person with which the student has a significant relationship (must provide an explanation of the significant relationship).
• An
employment change for the student is considered only if it is a mandatory change to your work schedule that was beyond your control. Accepting a new job or promotion is not a valid reason to appeal and appeals for this reason will be denied.
•
Death is a death involving a family member (spouse, children, and parents) or a person with which the student has a significant relationship (must provide an explanation of the significant relationship).
• As a general guideline, only appeals for medical emergencies, mandatory employment changes and death will be considered. The committee will consider other life events on a case-by-case basis. The “
other” life event needs to be an extraordinary issue faced by the student that prevented them from completing their coursework.
• A request based on an
institutional error will be considered upon receipt of a Late Drop for Institutional Error form from an Academic Advisor. The form must be completed documenting the circumstances of the error. These requests will be reviewed by the Controller and V.P. of Student Success.
Appeal process
• You must first meet with an academic advisor to begin the appeal process.
• If the deadline to withdraw is not passed, you must withdraw before submitting the appeal. (Financial aid recipients are encouraged to talk to a Financial Aid representative before taking any action to withdraw.)
• Complete the Tuition Credit and/or Late Withdraw Appeal form.
• Submit a personal statement
no longer than one page that explains your extraordinary circumstance, why you were unable to drop before the drop deadline, and a timeline of events.
• Attach appropriate documentation for your appeal type (Examples below):
o Medical emergency – the MCC Medical Documentation form. In addition to the form, you may submit letters from a physician if needed.
o Employment Change – signed and typed letter on company letterhead from your supervisor or Human Resources Office that specifically states the dates, times, and reasons for the employment changes.
o Death – you must submit a dated newspaper clipping, funeral notice or death certificate. If your relationship to the deceased is not immediately apparent from the documentation, please provide proof of relationship.
o Other – you must submit details of what the extraordinary event is, and how it prevented you from completing your coursework.
• The appeal packet must include all required signatures to be considered.
• The appeal must indicate if you are appealing for a late withdrawal, tuition credit, or both.
• Completed Extenuating Circumstance Appeal packets will be reviewed and the student will be notified by MCC email (student email account) of the committee’s decision within 30 calendar days.
• If a tuition credit is approved with the Extenuating Circumstance Appeal, the student will receive a tuition credit equal to the amount of tuition only. Fees and books are not eligible for a credit through the Extenuating Circumstance Appeal. The credit will be applied as follows:
o Refunded to any third party that paid the original tuition.
o Repayment of any federal financial aid owed to MCC due to the appeal.
o Credit to the student account for any balance due.
o For any remaining tuition credit, the student will receive a tuition award certificate that may be used in any one semester for one year following the semester of the appeal.
•
Submit Completed Extenuating Circumstance Appeal packets to the Controller at Morgan Community College, 920 Barlow Road, Fort Morgan, CO 80701.
Nonattendance
To end enrollment in one or more courses, students must officially drop or withdraw from courses via the MCC website or submit the correct form to the Student Services Office or MCC Center by the published deadline. Nonattendance in courses does not automatically drop nor withdraw a student from a course nor change financial obligations incurred.
Deadlines for drop and withdrawal of each course are listed on the student’s course schedule which is available on MyMCC. Dropping or withdrawing from courses may affect a student’s financial aid status. Financial aid students should contact the Financial Aid Office for policy information.
See Registration
See Withdrawal
See Financial Aid
Bad Checks
Returned checks constitute non-payment. If a check is returned prior to the official refund deadline due to non-sufficient funds or stop payment, students may be dropped from all courses and could be charged a bad check fee.
Students must pay the registration fee and the deferred payment fee if applicable. A hold at MCC and at all CCCS Colleges is placed on the student’s account until fees are paid. If a check is returned after the official refund deadline, students are not dropped from courses. Students are responsible for all outstanding tuition, fees, bad check fees, and resulting collection charges. A hold at MCC and at all CCCS Colleges is placed on grades, transcripts, diplomas, and future registration until the debt is paid. Unpaid balances resulting from returned checks are pursued by the college and a collections service.
Delinquent Accounts
In accordance with State policy, all delinquent student obligations, including those from improper withdrawal/drop procedures and the loss of previously awarded financial aid, are referred to an outside collections service. Additional interest and collection costs will be charged to the student account.
Accounting Services Offices
MCC Accounting Services Offices are located in the lower level of Aspen Hall and house the offices of the MCC Controller, Accounts Receivable, and Accounts Payable. Accounting Services assist students, staff, and vendors with billing and payment questions. Accounting Services provides assistance to students who wish to apply to the MCC deferred payment plan for tuition, and assists students with questions regarding BankMobile.