Academic Standing

Morgan Community College strives to enroll students in courses appropriate to their level of academic preparedness and goals as determined by mandatory assessment and academic advising. All MCC students are expected to achieve satisfactory progress as required by the Colorado Community College System (CCCS). Application of this policy is intended to be informational and not punitive. Through the CCCS Academic Standing (AS) Procedures, students will be informed when they are not making satisfactory academic progress.

CCCS Academic Standing Procedure

APPLICATION

For students who have completed fewer than 9 credit hours, the college will monitor satisfactory progress through an Academic Alert process. These students are not subject to Academic Standing.

Academic Standing applies to all students who have completed 9 or more credits at a CCCS college, regardless of the number of term credits they attempt from that point forward. Academic Standing shall be applied consistently and uniformly within each CCCS institution. All colleges will determine Academic Standing following the posting of the majority of term grades for each semester. Students placed on probation or suspended will be notified of their status. Suspended students will not be allowed to attend any CCCS college in the subsequent semester/s unless an appeal is approved. Academic Standing status will be noted on the advising, official, and unofficial transcripts. The Academic Standing of a student is not specific or limited to the home institution; it does impact a student’s enrollment at other CCCS colleges.

PRINCIPLE

Designates a practice for measuring and notifying students of their academic standing.

GUIDELINE

Recognizing the value of measuring academic progress for all students, the Colorado Community College System (CCCS) has established the following practice and procedures for measuring and notifying students of their academic standing. This procedure is intended to be informational and helpful, but also establishes clear standards of academic progress that must be met and maintained in order to be a successful student in our colleges. CCCS colleges are encouraged to devise and implement appropriate Academic Alert strategies early in the term to assist students who are experiencing academic difficulties. A student’s academic standing at one college will impact academic standing at another CCCS college.

 PRACTICE STANDARDS

• Only college level classes will be used to calculate term and cumulative GPA's. This includes summer term courses.
• Only courses taken "in residence" will be used for this procedure; "In residence" means taken at the student's home institution. Courses taken elsewhere and transferred in do not apply. The GPA calculations for this procedure may not match those used for financial aid purposes or athletic eligibility.
• Cumulative Grade Point Average will be abbreviated as CGPA.
• Term Grade Point Average will be abbreviated as TGPA.

DEFINITIONS

Initial Standing

Student has completed fewer than 9 cumulative credit hours with a CGPA => 2.00 for all classes completed.

Academic Alert

Student has completed fewer than cumulative 9 credits with a CGPA < 2.00 for all classes completed.

Good Standing

Student has completed at least 9 cumulative credit hours and has a CGPA > 2.00 for all classes completed.

Probation

Student has completed at least 9 cumulative credit hours and has a CGPA < 2.00 for all classes completed.

Returning to Good Standing

By the conclusion of the Academic Probation term, the student must raise their CGPA to at least 2.0. If this condition is met, the student returns to Good Standing.

Probation (Continuing)

If a student on Academic Probation earns a TGPA of at least 2.00 for all classes completed during the term, but fails to raise their CGPA to at least 2.0 for all classes completed, the student will be allowed to attend the next term, but will remain on Academic Probation.

Suspension

If a student on Academic Probation earns a TGPA of less than 2.0 for all classes completed, the student will be suspended and will not be allowed to enroll at any CCCS college for the next term, excluding summer term (as summer term may not be used as a "suspension term").

SUSPENSION RULES

•  Summer term may not be used as a "suspension term."

• Summer term may not be used to remediate (improve) the GPA. If a student wishes to enroll for summer term after being suspended, they will need to follow their home institution's process.
• Initial suspension is for one term, excluding summer term.
• A second suspension is for two terms, excluding summer term.
• If a student, who has served the suspension time for initial suspension or second suspension, wishes to return, the student will be allowed to re-enroll only after meeting with an academic advisor at the CCCS college that the student wishes to attend. The student will be place on Academic Probation.
• A third suspension is for two full years, or 4 academic terms excluding summers.
• If a student, who has served the third suspension time of two years, wishes to return, the student must meet with an advisor from the CCCS college the student wishes to attend in order to get their suspension hold removed.

SUSPENSION APPEALS

• Students may appeal their suspension based on procedures developed by their home college or the CCCS college they wish to attend. At a maximum, students may appeal to their home college and to one other CCCS college of their choice.
• If the student's suspension appeal is approved, the student will be placed on Academic Probation
• If the student's suspension appeal is not approved, the student may be dropped from all courses registered for in upcoming terms at their home college. Students are ultimately responsible for their enrollment and need to check their enrollment schedule for accuracy.
• The student needs to check with their home college regarding enrolling for summer term classes.

Credit Completion Progress Standard

APPLICATION

For students who have attempted fewer than 9 credit hours, the college will monitor credit completion through an Alert process. These students are not subject to the Credit Completion Progress guideline.

Credit Completion Progress standards apply to all students who have attempted 9 or more credits at a CCCS college, regardless of the number of term credits they attempt from that point forward. Credit Completion Progress standards shall be applied consistently and uniformly within each CCCS institution. All colleges will determine Credit Completion Progress standards following the posting of the majority of term grades for each semester. Students placed on warning 1, warning 2 or warning 3 will be notified of their status. Credit Completion Progress status will be maintained in the student information system. Students placed on a warning status will be notified vie their college portal. Colleges may choose to notify students of their status via other methods as well. The Credit Completion Progress status of a student is specific to the home institution and does not impact a student's enrollment at other CCCS colleges.

PRINCIPLE

Designates a practice for measuring and notifying students of their credit completion rate.

GUIDELINE

Recognizing the value of credit completion for all students with regards to retention, transfer and credential attainment, the Colorado College System (CCCS) has established the following practice and procedures for measuring and notifying students of their credit completion progress. This procedure is intended to be informational and helpful, but also establishes clear standards of credit completion progress that must be met and maintained in order to be a successful student in our colleges. CCCS colleges are encouraged to devise and implement appropriate Alert and Retention strategies with regards to credit completion progress. 

PRACTICE STANDARDS

• Credit Completion Progress: Will include all credit bearing classes (developmental and college level) and will be used to calculate the percent of attempted credits passed. This includes summer term courses.
• Only courses taken "in residence" will be used for this calculation. "In residence" means taken at the students home institution. Courses taken elsewhere and transferred in do not apply. The credit completion rate for this procedure will not necessarily match those used for financial aid purposes or athletic eligibility.
• Grades considered to be passing when computing the percent of attempted credits passed are as follows: A, B, C, D, S/A, S/B, S/C, and S.
• Grades considered to be failing when computing the percent of attempted credits passed are as follows: I, F, U/D, U/F, W, and AW.
• Course Completion Rate is calculated by dividing the total attempted credits by the number of credits successfully completed as per the definitions above.

DEFINITIONS

 Initial Standing

Student has attempted fewer than 9 cumulative credit hours will not be assessed for credit completion.

Good Standing

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of at least 50%.

Warning 1

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the first time.

Warning 2

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the second time.

Warning (Continued)

If a student on Credit Completion Probation passes 50% or more of their attempted term credits, but fails to raise their cumulative completion rate to 50%, they will be allowed to continue the next term, but will remain on Credit Completion Probation.

Warning 3

Student has attempted at least 9 cumulative credit hours and has a cumulative course completion rate of less than 50% for the third time.

 WARNING RULES

• Students on Warning 1 will receive a communication regarding their credit completion status and will be given information on resources, best practices, etc.

• Students on Warning 2 will receive a communication regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor.
• Students on Warning 3 will receive a communication regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor. The college reserves the right to limit the number of credit hours that the student may take when a student is on Warning 3 status.

CCCS ES 4-88 Credit Completion Progress Standard
Approved: April 2013; Effective: Summer 2014; Revised: March 2014

GPA Computation for Academic Probation and Suspension

Only credit hours earned at Morgan Community College will be used in determining academic probation, suspension, and dismissal. Courses receiving "S", "U", "I", "W", "AU", or "Z", grades will not be considered when determining the probationary status of a student, nor will they be computed into the cumulative GPA (CGPA).

Academic Renewal

Academic Renewal is a program designed to provide students with the opportunity to have prior poor academic standings reconsidered, after a time of absence. Through this program, students can have a good chance to succeed without previous poor academic performance holding them back. In order to qualify for the Academic Renewal program, the following criteria must be met:

1. A maximum of 30 hours can be excluded from the GPA.
2. Courses and grades approved for Academic Renewal remain on the transcript but are excluded from the GPA calculation/s.
3. Academic Renewal apples to D and F grades only.
4. In order to apply for Academic Renewal, students must wait a minimum of 2 academic years from the last term being considered for Academic Renewal. (Students must be out of school for 2 years before being eligible)
5. Students must be enrolled and have completed at least 6 hours with a 2.0 term GPA to be awarded Academic Renewal.  For a Reverse Transfer Degree only, the student may fulfill this requirement by demonstrating enrollment in at least 6 credit hours with a 2.0 term GPA during the last semester of attendance at the four year institution.
6. Students can only apply for Academic Renewal once, and it is not reversible.

CCCS ES 4-82 Academic Renewal

Approved October 1, 2005; Effective Summer 2013; Revised Spring 2013